Meetings

What are Meetings?

Meetings are conference calls in the browser, with minutes afterwards. There is no video and no screen sharing. XOS users from your organization can join, up to ten per room.

• Team rooms (Teamräume): Every team has a permanent room, plus one room for the whole organization.
• Scheduled conference (Geplante Konferenz): You set the title, agenda, time and participants, confidential if you like. Invitees get a message in XOS and an email with a join link, and you get an appointment in your Google or Outlook calendar.
• Call group (Gruppe anrufen): With one click, XOS rings all members of a team who are currently online.

Moderation in the room

Creators and administrators can mute or remove participants. Anyone can mute themselves.

Transcript and minutes

When you join, you consent to transcription. Then only your own microphone is converted to text and assigned to your name. The phone server records nothing. For in-person meetings, you start a local meeting and confirm that everyone agrees.

When the last person leaves the room, the conference ends after a short wait. The transcript is turned into a summary, decisions and tasks, which all participants receive in their Meetings workplace. Detected tasks go to the responsible person as private tasks.

What Meetings cannot do (yet)

Dialing in by phone from outside is not possible yet. Only XOS users from your own organization can join.