Beginner plan
For you
€29.99per seat per month
- Everything to get startedChat with all models, dashboard, inbox, Daily Work, connectors and agents, personal Workplaces
- ServiceAI support and knowledge base
One seat,one price.
You pay for seats, not for negotiating skills: one plan per person, plus systems and areas when you need them.
In short: One plan per seat: Beginner, Pro and Max. Add areas and modules per seat, get two months free with annual billing. With a calculator and all the rules.
As of November 12, 2026 · ProzessXThree plans. You choose per seat.
The plan is tied to the seat, not to the organization. With annual billing, you get two months free.
Pro plan
For your team
€49.99per seat per month
- Everything in Beginner
- Team knowledgeOrganization knowledge, Deep Research across your systems
- AutomationScheduled workflows
- More capacityDouble the usage, 2x storage, response within 2 business days
Max plan
For your company
€99.99per seat per month
- Everything in Pro
- GovernanceLog export, SIEM export In development, policies per use case In development
- IntegrationYour own MCP server and Agent Builder, event-driven workflows In development
- ServiceCustomer Success Manager with a 1-hour onboarding session, branding, response within 1 business day
- More capacityFour times the usage, 5x storage
Enterprise: custom credits, a custom response time and optional hosting on your own infrastructure. Talk to sales
What's different.
Prices per seat per month. What's the same in every plan is listed above. In development means: we're building it right now, and it's not yet available in this form.
Included in every plan
- Dashboard
- Chat with all models
- Inbox
- Connectors and agents
- Approval for agent actions
- Daily Work: projects, tasks, tickets, meetings
- Personal Workplaces
- AI credits
- Activity log (view only)
- EU-models-only switch (admin setting)
- PII gate can be switched off (admin setting) In development
| Feature | Beginner | Pro | Max | Enterprise |
|---|---|---|---|---|
| Price | €29.99 | €49.99 | €99.99 | Custom, on request |
| AI usage | AI credits included (standard usage) | Double the usage of Beginner | Four times the usage of Beginner | Custom credits |
| Team knowledge and automation: organization knowledge, Deep Research across your systems, scheduled workflows | no | included | included | included |
| Log export (audit log as CSV) | no | no | included | included |
| SIEM export of the audit log and policies per use case (risk level, approval requirement) | no | no | In development | In development |
| Your own MCP server and Agent Builder | no | no | included | included |
| Event-driven workflows: triggers from connectors and webhooks | no | no | In development | In development |
| Storage for sessions, Workplaces, databases and files | Base storage | 2x the storage of Beginner | 5x the storage of Beginner | custom |
| Monthly quota: generated images, uploaded images, documents with text recognition (OCR) | 30 images, 25 uploads, 20 OCR documents | 60 images, 60 uploads, 50 OCR documents | 120 images, 120 uploads, 100 OCR documents | custom |
| Branding: your organization's accent color | no | no | included | included |
| Self-hosting on your own infrastructure | no | no | no | on request |
| Support | Ticket support, AI support and knowledge base | Prioritized ticket support, response within 2 business days | Customer Success Manager and a 1-hour onboarding session for your team, response within 1 business day | Custom response time, contract negotiation |
What's behind it.
01
Core features
Chat, inbox, connectors, agents and Daily Work are part of every plan.
02
Workflows
Workflows that start automatically and complete several steps in sequence, for example creating an inquiry as a contact in the CRM. From Pro.
03
Knowledge
Personal Workplaces for files and projects are available in every plan. The shared organization knowledge that the chat draws on is available from Pro.
04
Data protection in every plan
The PII gate checks for personal data before every AI call, and messages containing personal data only go to a model in the EU. In the settings, admins can restrict the selection to EU models for the whole organization and deliberately switch the gate off (in development). Every change is logged.
05
Deep Research
The AI searches your connected systems and summarizes the findings. From Pro.
06
Quotas
Images and text recognition are included per month. If you need more, it's billed via your AI credits, without being blocked.
Calculate your price.
Choose seats, plan and packages. The result is net.
Monthly, net€0
Extra AI usage is billed based on consumption and is not included here. Prices excl. VAT.
You only pay for what you book.
Add systems and areas per seat.
Regardless of your plan. The areas match the sidebar.
| Package | Included | Per seat per month |
|---|---|---|
| ERP | Documents, Accounting, Warehouse, Purchasing, Production and more. Only available as a complete package | €149.00 |
| CRM | Contacts, companies, deals, lead scoring, sales pipeline. Only available as a complete package | €79.00 |
| Telephony (CRM add-on) | Calls straight from and within the CRM. Works only with the XOS CRM | €39.99 |
| HR | Time tracking, absences, master data and applicant management | €24.99 |
| Sales | Lead Tracking, Exposé Generator, quotes and invoices, Lead Radar, sales reporting | €29.99 |
| Marketing | Analytics, Social Media, Newsletter, campaigns | €79.00 |
| Finance and accounting | Monthly reporting, competitive analysis, data preparation | In development |
| Everything | All modules, without picking individually | €249.00 |
The fine print, spelled out.
01
ERP and CRM only as a complete package
A single accounting module without documents, invoices and company data can't be used on its own.
02
Annual billing
With annual billing, you get two months free.
03
More AI than included
Usage beyond the included AI credits is billed based on consumption.
04
Storage
Storage per seat applies to everything stored permanently, for example sessions, Workplaces, databases, files and attachments: Pro offers double and Max five times the capacity of Beginner. It adds up across all booked seats in the organization.
05
Deliberately limited
XOS is a work platform, not a replacement for Google Drive or Microsoft SharePoint.
06
Enterprise
Custom credits, custom response time, contract negotiation. Enterprise runs on an individual contract.
Frequently asked questions about pricing.
What does XOS really cost in the end?
The plan per seat (€29.99 / €49.99 / €99.99) plus the modules you add. You only pay for what you book. Workflows are included from the Pro plan, with no separate monthly add-on fee. Usage beyond the included AI credits is billed based on consumption.
What happens when the AI credits run out?
If you turn on the Extra usage option, work continues and the additional usage is billed based on consumption. Without this option, AI usage stops at the limit until the next billing period. If you permanently need more AI, extra usage is usually cheaper than switching plans.
Can different people have different plans?
Yes. The plan is tied to the seat, not to the organization. Someone who works with AI a lot every day gets Max, someone who only drops in occasionally gets Beginner. Modules are booked per seat as well.
What is included in storage?
Everything stored permanently: sessions, Workplaces, databases, files, chat attachments, generated documents. Beginner comes with the base quota per seat, Pro with twice that, Max with five times as much, and the quotas of all seats add up across the organization. Deliberately limited: XOS is a work platform, not a replacement for Google Drive or SharePoint.
What is the difference between Workplaces and organization knowledge?
A Workplace is your personal workspace for files and projects, in every plan. Organization knowledge is the shared knowledge of your organization that the chat draws on. It is included from the Pro plan.
Is there a minimum term?
No. You can cancel monthly. With annual billing you get two months free and commit for the full year. Enterprise runs on an individual contract.
Why can ERP or CRM only be booked as a complete package?
A single accounting module without documents, invoices and company data cannot be used on its own. The modules work hand in hand, which is why they come as a package.
To try it: 7 days of Pro free with the code XOSLAUNCH, redeemed when you sign up. You add your payment method when you sign up. After the 7 days, the paid subscription starts. If you cancel before then, there are no costs.
Just starting to plan your digitalization? First check the 2026 digitalization funding programs and the funding advice from ProzessX (in German).
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Ready to get started? Start with one seat and add what you need.
Book a consultation.
Together we look at your processes and show you what XOS can take over. 60 minutes, free and without obligation.
- Choose a timeOpen slots in the calendar, by video call or phone.
- Prefer to talk now?+49 7452 6051953Give us a call, we also answer questions without an appointment.