One chatruns yourcompany.
An agentic AI platform for your entire company: ERP, CRM and PMO, plus HR, marketing and sales. AI agents work inside it, and processes and knowledge come together in one chat.
Launch Code Copy it and redeem it when you sign up.
- One platform for every areaModules such as ERP, CRM and PMO. Areas such as HR, marketing and sales. Finance and accounting are being built. Purchasing is coming soon.
- AI agents at workThey create tasks, capture receipts and prepare quotes. Before consequential steps, they check in.
- One chat window for everythingProcesses and knowledge in one central place. All models, data in the EU.
Digital transformation doesn't fail because of technology. It fails at implementation. XOS makes both simple: one chat, one data foundation, agents that get things done.
How XOS works in four steps
You write what you need.
One chat for everything. All models in one interface, switchable mid-conversation.
Agents take over.
Agents are created for the connected systems. They capture data, enter it and work with your account's permissions.
The modules are ready.
CRM, ERP, HR, marketing and more on one platform. You book what you use, per seat.
You approve.
Before consequential steps, XOS checks in. Every step is in the log.
Everything on one platform.
Five areas, one data foundation. You book what you need, per seat.
Contacts that maintain themselves.
Contacts and companies from your CRM are mirrored nightly and matched without duplicates. The pipeline shows who was last in touch, and when.
- Pipeline Deals as cards moving through the stages
- Last activity Call, email and note per contact
- Sync nightly, without duplicates
New
In talks
Quote
From document to DATEV export.
Quotes, invoices and accounting in the same system. Invoicing runs in the system, and the export for your tax advisor is in DATEV format.
- Documents From quote to invoice
- E-invoice Switch over without a separate project
- Traceable Status per document
| Document | Customer | Amount | Status |
|---|---|---|---|
| R-2026-114 | Kranz Logistik | €1,240.00 | Paid |
| R-2026-115 | Weber Handel | €860.00 | Sent |
| R-2026-116 | Hofmann Metall | €2,310.00 | Draft |
| R-2026-117 | Müller GmbH | €149.97 | Draft |
Time, leave and applications.
Time tracking, absences and master data as the foundation, plus applicant management as a separate module.
- Time tracking Time clock and reports
- Absences Team calendar
- Applications as an add-on module
From idea to analysis.
Analytics, social media and newsletters. You approve what gets published.
- Analytics Key figures at a glance
- Social and newsletter Prepare posts
- Approval before publishing
| October newsletter | Draft |
| Product update post | Approval needed |
From lead to quote.
Lead Tracking, Exposé Generator, quotes and invoices, plus Lead Radar as a sales package.
- Lead Tracking Score per lead
- Exposé Generator Documents at the push of a button
- Quotes straight from the deal
How XOS is structured.
Just like the product's sidebar: three systems and four areas.
Work shouldn't sit idle. It needs to get done.
A cycle instead of a dead end: XOS connects, understands, executes and keeps a traceable record of every step.
Connect and capture
Connect existing systems, mirror data, and an agent is created for each system.
Review and secure
Approval before consequential steps, a complete log.
Understand
Personal data is checked, and context comes from the shared data pool.
Execute
Agents capture data, enter it and complete tasks.
Agents that work. And ask before it matters.
Each connected system gets its own agent. Before consequential steps, it checks in.
CRM Agent
Recognizes inquiries and maintains contacts.
- ✓New inquiry detected
- ✓Company matched, contact created
- ?Approval: send reply
ERP Agent
Prepares postings.
- ✓Receipt captured
- ✓Posting prepared
- ?Approval: execute posting
Social Media Agent
Drafts posts.
- ✓Post drafted
- ✓Time slot suggested
- ?Approval: publish
Workflow Agent
Builds and checks workflows that run on a schedule or on an event.
- ✓Trigger: Monday, 07:00
- ✓Open quotes checked
- ?Approval: send reminder
Sample processes, simplified.
One post. Every channel. All connected.
The Social Media module routes posts to your channels and works together with the Chat Agent, Calendar and Workplaces. One post reaches LinkedIn, Facebook, Instagram, X, TikTok and YouTube.
Tried AI and dropped it again?
Four reasons rollouts get stuck, and what XOS does about them.
The AI knows too little
XOS brings the business data along: CRM, ERP, HR and finance live on one platform, and existing systems are connected instead of replaced.
Permissions during rollout
Roles and module access per person apply from day one, and every step lands in the activity log.
One model can't handle every case
All models in one chat (for example ChatGPT and Gemini), switchable mid-conversation. Block individual models or allow only EU models.
No everyday value, no adoption
Right where the work happens: email, tasks, CRM and documents in the same chat. Tasks get completed instead of just suggested.
Security that doesn't start in the prompt.
Check before every call
Personal data is detected before data reaches a model, attachments included.
EU processing
When personal data is involved, the request is automatically routed to a model that processes data in the EU (on by default).
Block models
Non-European models can be turned off company-wide.
Dedicated database
No shared tables, no mixing between customers.
Permissions and roles
Access follows the role, for people and for agents.
Complete log
Time, agent, risk level and export for audits.
Ready to work more efficiently?
Enter your email and start 7 days of Pro for free. Your code is XOSLAUNCH. You redeem it when you sign up and add your payment method there. After the 7 days, the paid subscription starts. If you cancel before then, you pay nothing.
Or book a demo.
„If you want to shape the future instead of just managing it, then Prozess X is the perfect partner for you. The collaboration was professional, practical, and inspiring. We are completely satisfied and look forward to future joint projects. A clear 5 stars and our highest recommendation!“
“I've known the team for quite a while and value their reliability. When ProzessX says they'll take care of it, it actually happens. Hats off!”
"Uncomplicated and likable. The team knows exactly what they are doing. The tool consulting was top-notch!"
"The company owners know exactly what they are doing: highly professional, committed and with top-level expertise."
“Top partner, always quick, uncomplicated and efficient solutions.”
One seat, one price.
You pay per seat and add what you need. You only pay for what you book.
Frequently asked questions.
Do we have to replace our existing systems?
No. Contacts and companies from your CRM are mirrored to XOS nightly, matched and free of duplicates. Your CRM stays in use, and XOS becomes the layer on top.
What does XOS cost?
Per seat per month: €29.99 (Beginner), €49.99 (Pro) or €99.99 (Max). You add business areas and individual modules per seat, from €4.99. You only pay for what you book. Workflows are included from the Pro plan up, with no separate monthly add-on fee.
Where is our data processed?
Your company data is stored in the EU, in a dedicated database per customer instead of shared tables. For the AI models: every call is checked for personal data first, including attachments. Administrators can turn this check off. It is pattern-based and does not catch every detail.
How long does the rollout take?
Set up, connect, get to work. Getting started takes days, not quarters, and there is no consulting phase before you see the first benefit. How far it goes beyond that depends on how many existing systems you want to connect.
Ready for your first agent?
Book your intro call. We spend 60 minutes working on your real tasks. Or calculate up front what XOS costs and saves for your team.
- No obligation and free of charge
- No credit card required
- Pick an appointment right here