In short: Why XOS instead of an AI layer on top of third-party systems: its own business data foundation, agents that complete tasks, approvals and data storage in the EU.
As of November 12, 2026 · ProzessXWhether you have very little yet or already run everything: XOS closes digitalization gaps and system gaps. Where nothing is digital yet, XOS brings the software with it. Where programs run side by side, XOS is the layer where they come together.
Missing AI isn't the problem. The missing structure behind it is.
Five issues we come across in almost every conversation, usually several at once. Next to each one: what XOS does about it.
An approved AI that is better.
Your staff has long been using AI, with private accounts, because the company doesn't provide one. Quotes, contracts and HR data end up there, and you never find out. Banning it doesn't help. A better tool does.
- All common models in the company account
- Access to your own company knowledge
- Permissions and logging from day one
A check before every call.
The data protection officer says no, and the whole initiative grinds to a halt.
- EU processing is a switch per company, not fine print
One place where it all comes together.
The quote in the CRM, the receipt in accounting, the hours in the HR system, the project in the ticket system. The same data typed in three times, and the number you need is in none of them.
- Existing systems are mirrored, not replaced
- What lies in between finally has a home
Up and running in days, not quarters.
It's not a lack of will, but of time and expertise to carry out a digitalization project properly alongside day-to-day business. Set up, connect, work.
- No implementation project and no consulting phase before the first benefit shows
Recurring work runs on its own.
Administration keeps growing, with reports, records and plans, while skilled workers are scarce. The work you started the company for comes last.
- Sort the inbox
- Generate reports
- Reconcile data
- At night without a prompt
An assistant passes things along. A platform keeps hold of them.
Pure AI assistants sit on top of programs you own. They read from them and write into them, but they have no place of their own. Anything that isn't in one of your systems doesn't come into being there either.
The number you really need isn't in any single system. It comes from three.
The contribution margin of an order needs the quoted price from the sales order, the material costs from the order items and the hours worked per order. XOS has a module for this: job costing is part of the system, not the result of a question. It's still there tomorrow, for everyone, with history.
- Sales order quoted price
- Order items material costs
- Order hours hours worked
Included in every plan
Chat
Chat with all models.
Communication
Email, calendar and team chat.
Organization
Tasks, projects, company files and tickets.
Knowledge and integration
Knowledge base and connections.
We run our own company on it. Every day. If something doesn't work, we notice before you do.
XOS isn't software we build and sell to others.
Two areas where we're behind.
We name them ourselves, because your purchasing team will ask anyway, and because an argument that collapses at the first follow-up question helps no one.
Security certifications
The established providers are ISO 27001 certified. We're not yet, preparation is getting started. If a certificate is a requirement for you, for example due to group policy or audit obligations, we tell you before the project, not in the middle of it.
Integrations
What counts for us is what German mid-sized companies need. Lexware Office is connected directly, and for DATEV, XOS generates the posting batch in DATEV format that your tax advisor imports.
About the information on this page.
Where does the information on comparison providers come from?
It comes from their publicly available product, pricing and security pages, retrieved on September 14, 2026. Only objective, verifiable properties are compared.
How binding are planned features?
Information on planned features is a statement of intent without a committed date.
Let's talk about your potential.
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