What XOShandlesday to day.
12 use cases from the live system, sorted by industry. None of it is merely announced.
In short: Twelve everyday processes XOS takes over: invoice emails, inbox, job costing, receipts for the tax advisor and more, with building blocks and plan.
As of November 12, 2026 · ProzessXSorted by industry.
The Industries column shows where the case comes up in daily work. Building blocks are modules, templates or connected systems.
| Use case | What happens | Building blocks | Industries |
|---|---|---|---|
| An inquiry becomes a contact, no retyping | The contact lands in the CRM, the ready-made workflow template for this is in development. | Workflows (template in development), from the Pro plan, CRM | Trades and construction, retail and e-commerce, consulting and services |
| Invoice emails become tasks | Every morning, new invoice emails are read (amount, sender, due date), and a task is created for each invoice. | Workflow template Create invoice emails as tasks, from the Pro plan, Gmail, Tasks | All industries |
| The inbox sorts itself | Unread emails are categorized daily and forwarded as a summary to the right address. | Workflow template Categorize and forward unread emails, from the Pro plan, Gmail | All industries |
| Job costing across system boundaries | Material from the inventory management system and the order hours come together on the same order. The contribution margin is created as a record, not as a chat answer. | Job Costing, Warehouse, weclapp | Trades and construction, retail and e-commerce |
| Receipts to the tax advisor, without a shoebox | Invoices are created in the system, receipts are captured, and you generate the posting batch in DATEV format with one click. XOS creates the e-invoice in the simple case, validation against the official validators is in development. | Accounting, Documents, DATEV export, Lexware Office | Trades and construction, finance and insurance, retail and e-commerce |
| Order situation without spreadsheet exports | Revenue, open quotes and pipeline from CRM, quote module and shop come together in one overview instead of being copied together every month. | Sales Reporting, Shopify, CRM | Retail and e-commerce |
| Tickets and code in one place | Issues, merge requests and tickets come together in the chat. The agent creates, comments and summarizes, without anyone switching apps. | GitHub, GitLab, Bitbucket, Jira, Linear, ticket system | IT and software, consulting and services |
| Exposé from existing data | Property data, images and texts become a fully formatted exposé with your own company details. Prospects book viewings themselves. | Exposé Generator, CRM, appointment booking | Real estate |
| Shadow AI becomes company AI | Instead of private accounts, one login with access to your own company knowledge. Non-European models can be blocked, and every call is checked for personal data first. | Chat with all models, organization knowledge, personal data check, activity log | All industries |
| Manage applications in one place | The careers inbox is mirrored, and applicants land in the module. | Applicant management | All industries |
| Find matching companies, with evidence | Your own search profiles instead of ready-made industry lists: Lead Radar collects hits from public web signals, attaches the evidence to each one and adds the right ones to the CRM. | Lead Radar, CRM | Retail and e-commerce, consulting and services, IT and software, real estate |
| Create quotes and presentations in the chat | The document takes shape next to the conversation and grows with it. Download it as PowerPoint, Word, Excel or PDF without switching apps. | Canvas, Workplaces, organization knowledge | All industries |
For healthcare, education and public administration, there are no industry-specific building blocks yet. The universal cases apply there just the same, a dedicated industry module does not.
Yours isn't listed? In the intro call, we set up an example from your daily work instead of a ready-made package.
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