Tasks.Done.
One list for everything on your plate: your own tasks, assigned tasks and tasks derived from emails. With deadlines, teams and reminders.
In short: Tasks in XOS: personal and shared tasks, assignment to colleagues and teams, suggestions from emails, reminders and integration with CRM tasks.
As of November 12, 2026 · ProzessXCapture tasks, assign them and create them from emails.
What this module handles for you.
Create and assign tasks
Title, description, priority and due date, visibility private or public. You can assign tasks to colleagues you work with.
Turn an email into a task
On an email, you choose Create as task. An AI reads the email and writes a title and description from it.
Review suggestions
Tasks from incoming emails first appear as suggestions. You confirm or discard them.
Teams and workload
Create teams with a team lead, see the tasks per team and an overview of the workload.
Deadline reminders
24 hours before and after the deadline, XOS reminds the assignees, once each per task.
Projects and CRM tasks
One view groups tasks by projects that you mark in Workplaces.
From email to completed task.
An everyday example.
In chat, too: in the chat you create tasks directly and ask what is due today or still open for you.
Frequently asked questions.
Who sees my tasks?
Private tasks are visible only to you and the assignee. Tasks in a shared Workplace are visible to everyone with access to that Workplace.
See Tasks in your daily work.
Book a consultation.
Together we look at your processes and show you what XOS can take over. 60 minutes, free and without obligation.
- Choose a timeOpen slots in the calendar, by video call or phone.
- Prefer to talk now?+49 7452 6051953Give us a call, we also answer questions without an appointment.