The file.Digital.
Master data, documents and history per person in one digital file. Financial details are only visible to authorized people.
In short: Employee master data in XOS: a personnel file with master data, contract data, documents and change history, with sensitive details stored encrypted.
As of November 12, 2026 · ProzessXAll personnel data in one place, sensitive fields protected.
What this module handles for you.
Staff list with search
Search by name, email or employee number, filter by department and status.
Master data per person
Contact, position, department, employment type (full-time, part-time, mini-job, freelancer), start and end date, weekly hours, leave entitlement, emergency contact and further personal details.
Sensitive fields protected
Salary, IBAN, tax ID and social security number are on a separate tab and need an additional permission.
Documents in the file
Store contracts, IDs, references and certificates as PDF, image or Word files up to 20 MB and download them again.
Change history
Every change to the master data is logged and can be viewed in the History tab.
Link the login, lock access
A person can be linked to their XOS login. When they leave, you deactivate access with one click.
From new hire to departure.
An example of a file’s life cycle.
Frequently asked questions.
Who sees salary and IBAN?
Only people with the permission for financial data. The field is also checked in the backend, not just hidden.
Can I take over applicants?
Yes. A hire in applicant management becomes a draft with one click, which HR completes and confirms here.
See employee master data in your daily work.
Book a consultation.
Together we look at your processes and show you what XOS can take over. 60 minutes, free and without obligation.
- Choose a timeOpen slots in the calendar, by video call or phone.
- Prefer to talk now?+49 7452 6051953Give us a call, we also answer questions without an appointment.