Post the job.Team on board.
From job posting to hire: applications move through a pipeline, documents and ratings stay with the application.
In short: Applicant management in XOS: create jobs, manage applications in a pipeline, use a careers inbox, rate candidates, hand over new hires.
As of November 12, 2026 · ProzessXPost jobs and guide applications all the way to hiring.
What this module handles for you.
Create and maintain jobs
Title, department, location, description, requirements, salary range and application deadline. A preview is available while editing.
Pipeline from received to hired
Every application moves through Received, Screening, Interview, Offer and Hired or Rejected. Unsolicited applications without a job are possible, too.
Status emails to applicants
When the status changes, XOS can send an email to the applicant, such as a confirmation of receipt, an invitation or a rejection.
Careers inbox as intake
A mailbox can be set up as the application inbox.
Documents and scoring matrix
Documents are attached to the application. With your own criteria, you rate candidates in a structured way and see a star rating.
Hand over new hires
At status Hired, one click creates a draft in the employee master data. HR completes and confirms it.
From job ad to new colleague.
An example of a hire.
In chat, too: for this area there are chat templates such as screen applications and recruiting report.
Frequently asked questions.
Are jobs published on job boards?
No. There is no integration with job boards. You create jobs in XOS and manage the applications here.
What happens to the data of rejected applicants?
Rejected applications have a scheduled deletion with a reminder seven days in advance, so there is still time to get consent or move them to the talent pool.
See Applicant Management in your daily work.
Book a consultation.
Together we look at your processes and show you what XOS can take over. 60 minutes, free and without obligation.
- Choose a timeOpen slots in the calendar, by video call or phone.
- Prefer to talk now?+49 7452 6051953Give us a call, we also answer questions without an appointment.