Ordered.Check first.
From supplier through purchase order and goods receipt to invoice. XOS matches what was ordered, delivered and billed before anything is paid.
In short: Purchasing in XOS: suppliers, purchase orders, goods receipts and purchase invoices with three-way matching, approval limits and a log.
As of November 12, 2026 · ProzessXOrder, check the goods, pay the invoice only after matching.
What this module handles for you.
Suppliers with contacts and items
Maintain suppliers with contact persons, addresses, supplier items and tiered prices. You can block suppliers.
Confirm and cancel purchase orders
Create purchase orders, confirm them or cancel them. Blocked suppliers are rejected.
Goods receipt posts to the warehouse
Every posted goods receipt line increases the stock in the warehouse.
Three-way matching
XOS compares the purchase order, the delivery and the invoice.
Approval limits with a log
Set amount limits per transaction. Every time a limit is exceeded, it is recorded in the log.
Transfer suppliers to the CRM
Existing suppliers can be transferred to the CRM once. Those already linked are skipped.
From purchase order to paid invoice.
An example of a purchasing process.
Also in the chat: the Chat Agent can read purchasing data and create purchase orders.
Related modules.
Frequently asked questions.
What happens when the warehouse needs to reorder?
When an item reaches its reorder point, the warehouse can generate draft purchase orders in Purchasing, which you check and confirm.
See purchasing in your daily work.
Book a consultation.
Together we look at your processes and show you what XOS can take over. 60 minutes, free and without obligation.
- Choose a timeOpen slots in the calendar, by video call or phone.
- Prefer to talk now?+49 7452 6051953Give us a call, we also answer questions without an appointment.