---
title: Tasks with AI in XOS | XOS
description: Tasks in XOS: personal and shared tasks, assignment to colleagues and teams, suggestions from emails, reminders and integration with CRM tasks.
url: https://xos.prozessx.com/en/modules/todo/
---

# Tasks. Done.

One list for everything on your plate: your own tasks, assigned tasks and tasks derived from emails. With deadlines, teams and reminders.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)

In short: Tasks in XOS: personal and shared tasks, assignment to colleagues and teams, suggestions from emails, reminders and integration with CRM tasks.

As of November 12, 2026 · ProzessX

An email becomes a task, gets an owner and a deadline, and is finally checked off. Sample view, simplified.

Projects

## Capture tasks, assign them and create them from emails.

Included In every plan, no extra booking

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[All prices](https://xos.prozessx.com/en/pricing/)

## What this module handles for you.

01

### Create and assign tasks

Title, description, priority and due date, visibility private or public. You can assign tasks to colleagues you work with.

02

### Turn an email into a task

On an email, you choose Create as task. An AI reads the email and writes a title and description from it.

03

### Review suggestions

Tasks from incoming emails first appear as suggestions. You confirm or discard them.

04

### Teams and workload

Create teams with a team lead, see the tasks per team and an overview of the workload.

05

### Deadline reminders

24 hours before and after the deadline, XOS reminds the assignees, once each per task.

06

### Projects and CRM tasks

One view groups tasks by projects that you mark in Workplaces.

Sample process

### From email to completed task.

An everyday example.

An email with a request arrives

Create as task, the AI suggests a title and text

Assign the task to a colleague and set a deadline

Reminder before the deadline

Check it off, for CRM tasks in the CRM as well

In chat, too: in the chat you create tasks directly and ask what is due today or still open for you.

## Related modules.

[Your emailsGmail, Outlook and IMAP mailboxes in one view.](https://xos.prozessx.com/en/modules/mail-view/)[CRMContacts, companies and deals in one place, always up to date.](https://xos.prozessx.com/en/modules/crm/)[WorkplacesOne workspace for files, team and agents.](https://xos.prozessx.com/en/modules/workplaces/)[Project PlanningProjects, tasks on a Kanban board, budget and time booking.](https://xos.prozessx.com/en/modules/project-planning/)

## Frequently asked questions.

Who sees my tasks?

Private tasks are visible only to you and the assignee. Tasks in a shared Workplace are visible to everyone with access to that Workplace.

## See Tasks in your daily work.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)