---
title: Applicant Management with AI in XOS | XOS
description: Applicant management in XOS: create jobs, manage applications in a pipeline, use a careers inbox, rate candidates and hand over new hires.
url: https://xos.prozessx.com/en/modules/recruiting/
---

# Post the job. Team on board.

From job posting to hire: applications move through a pipeline, documents and ratings stay with the application.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)

In short: Applicant management in XOS: create jobs, manage applications in a pipeline, use a careers inbox, rate candidates, hand over new hires.

As of November 12, 2026 · ProzessX

The application moves all the way to hiring, then a draft follows in the master data. Sample view, simplified.

HR

## Post jobs and guide applications all the way to hiring.

Bookable individually €19.99 per seat per month

In the HR Hub package €24.99 per seat per month

Everything €249 per seat per month, all modules

Requirement Optional: a connected mailbox as the application inbox

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[All prices](https://xos.prozessx.com/en/pricing/)

## What this module handles for you.

01

### Create and maintain jobs

Title, department, location, description, requirements, salary range and application deadline. A preview is available while editing.

02

### Pipeline from received to hired

Every application moves through Received, Screening, Interview, Offer and Hired or Rejected. Unsolicited applications without a job are possible, too.

03

### Status emails to applicants

When the status changes, XOS can send an email to the applicant, such as a confirmation of receipt, an invitation or a rejection.

04

### Careers inbox as intake

A mailbox can be set up as the application inbox.

05

### Documents and scoring matrix

Documents are attached to the application. With your own criteria, you rate candidates in a structured way and see a star rating.

06

### Hand over new hires

At status Hired, one click creates a draft in the employee master data. HR completes and confirms it.

Sample process

### From job ad to new colleague.

An example of a hire.

Create a job and set it to Active

Applications arrive in the careers inbox or are entered manually

Screen and rate applications, invite to an interview

Once accepted, set to Hired

Create a draft in the employee master data

In chat, too: for this area there are chat templates such as screen applications and recruiting report.

## Related modules.

[Employee DatabaseAll personnel data in one place, sensitive fields protected.](https://xos.prozessx.com/en/modules/employee-database/)

## Frequently asked questions.

Are jobs published on job boards?

No. There is no integration with job boards. You create jobs in XOS and manage the applications here.

What happens to the data of rejected applicants?

Rejected applications have a scheduled deletion with a reminder seven days in advance, so there is still time to get consent or move them to the talent pool.

## See Applicant Management in your daily work.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)