---
title: AI purchasing in XOS | XOS
description: Purchasing in XOS: suppliers, purchase orders, goods receipts and purchase invoices with three-way matching, approval limits and a log.
url: https://xos.prozessx.com/en/modules/purchasing/
---

# Ordered. Check first.

From supplier through purchase order and goods receipt to invoice. XOS matches what was ordered, delivered and billed before anything is paid.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)

In short: Purchasing in XOS: suppliers, purchase orders, goods receipts and purchase invoices with three-way matching, approval limits and a log.

As of November 12, 2026 · ProzessX

Purchase order, goods receipt and invoice are matched, and only then is the invoice released. Sample view, simplified.

Finance and ERP

## Order, check the goods, pay the invoice only after matching.

In the ERP package €149 per seat per month, only available as a complete package

Everything €249 per seat per month, all modules

Requirement Only with the ERP package.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[All prices](https://xos.prozessx.com/en/pricing/)

## What this module handles for you.

01

### Suppliers with contacts and items

Maintain suppliers with contact persons, addresses, supplier items and tiered prices. You can block suppliers.

02

### Confirm and cancel purchase orders

Create purchase orders, confirm them or cancel them. Blocked suppliers are rejected.

03

### Goods receipt posts to the warehouse

Every posted goods receipt line increases the stock in the warehouse.

04

### Three-way matching

XOS compares the purchase order, the delivery and the invoice.

05

### Approval limits with a log

Set amount limits per transaction. Every time a limit is exceeded, it is recorded in the log.

06

### Transfer suppliers to the CRM

Existing suppliers can be transferred to the CRM once. Those already linked are skipped.

Sample process

### From purchase order to paid invoice.

An example of a purchasing process.

Create and confirm a purchase order to a supplier

Post the goods receipt, the warehouse keeps count

Record the purchase invoice

Check the three-way match, resolve any discrepancy

Complete the invoice and record the payment

Also in the chat: the Chat Agent can read purchasing data and create purchase orders.

## Related modules.

[WarehouseStock, storage locations and movements, always up to date.](https://xos.prozessx.com/en/modules/warehouse/)[Product CatalogAll products and prices in one place.](https://xos.prozessx.com/en/modules/product-catalog/)[AccountingDouble-entry bookkeeping with an unalterable journal and DATEV export.](https://xos.prozessx.com/en/modules/accounting/)[ProductionProduction orders with bill of materials, requirements and confirmation.](https://xos.prozessx.com/en/modules/production/)[CRMContacts, companies and deals in one place, always up to date.](https://xos.prozessx.com/en/modules/crm/)

## Frequently asked questions.

What happens when the warehouse needs to reorder?

When an item reaches its reorder point, the warehouse can generate draft purchase orders in Purchasing, which you check and confirm.

## See purchasing in your daily work.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)