---
title: Leave Requests with AI in XOS | XOS
description: Leave requests in XOS: submit and approve requests, remaining leave at a glance, team calendar with absences and sick notes with a doctor's note threshold.
url: https://xos.prozessx.com/en/modules/leave-management/
---

# Time off? Sure. No paperwork.

Submit requests, see remaining leave, plan absences in the team calendar. Approvals happen in one place instead of by word of mouth.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)

In short: Leave requests in XOS: submit and approve requests, remaining leave at a glance, team calendar with absences and sick notes with a doctor's note threshold.

As of November 12, 2026 · ProzessX

Request, approval, team calendar, remaining days: the leave lands where everyone can see it. Sample view, simplified.

HR

## Request leave, approve it and see it in the team calendar.

Bookable individually €4.99 per seat per month

In the HR Hub package €24.99 per seat per month

Everything €249 per seat per month, all modules

Requirement One seat per person

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[All prices](https://xos.prozessx.com/en/pricing/)

## What this module handles for you.

01

### Requests with approval

Employees submit a request with a period and a reason, also as a half day for a single day.

02

### Nine absence types

Vacation, sick leave, special leave, unpaid leave, educational leave, parental leave, caregiver leave, maternity leave and overtime reduction. Each type has its own rules, such as whether approval is required and how much notice applies.

03

### Remaining leave at a glance

The leave account shows entitlement, days taken and days remaining. Educational leave has its own account.

04

### Team calendar

The monthly calendar shows who is away when. Filters by department and a name search help with larger teams.

05

### Sick notes with a doctor's note threshold

Sick notes need no approval. From a configurable number of days, XOS points out that a doctor's note is needed.

06

### Note on return-to-work management

HR sees who has accumulated a very high number of sick days in the last twelve months. This is only a metric, starting the process remains an HR task.

Sample process

### From request to calendar entry.

An example of a vacation.

Submit a new request with period and reason

Managers see the open request in their list

Approve or respond with a rejection

The vacation appears in the team calendar

Remaining leave goes down in the leave account

## Related modules.

[Time TrackingClock in, break, clock out: record working hours with one click.](https://xos.prozessx.com/en/modules/time-tracking/)[Employee DatabaseAll personnel data in one place, sensitive fields protected.](https://xos.prozessx.com/en/modules/employee-database/)

## Frequently asked questions.

Who can approve requests?

Anyone with the approval permission, usually HR and managers. Only this group can also change someone else's request or enter one for others.

Is this connected to Time Tracking?

Yes. Time Tracking reads approved absences so the weekly target is correct. Overtime reduction uses the balance from Time Tracking.

## See Leave Requests in your daily work.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)