---
title: AI inventory management in XOS | XOS
description: Inventory Management in XOS: items with QR text, straight-line, declining-balance or usage-based depreciation, maintenance, lending with due dates, and stocktaking.
url: https://xos.prozessx.com/en/modules/inventory/
---

# Everything recorded. Nothing lost.

Every item with value, condition and location in one place. XOS calculates depreciation, reminds you about returns and guides you through the stocktake.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)

In short: Inventory Management in XOS: items with QR text, straight-line, declining-balance or usage-based depreciation, maintenance, lending with due dates, and stocktaking.

As of November 12, 2026 · ProzessX

A device is lent out, comes back and is checked off during the stocktake. Sample view, simplified.

Finance and ERP

## Record assets, depreciate, lend and count them.

In the ERP package €149 per seat per month, only available as a complete package

Everything €249 per seat per month, all modules

Requirement Only with the ERP package.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[All prices](https://xos.prozessx.com/en/pricing/)

## What this module handles for you.

01

### Assets in categories

Record items with category, acquisition value and condition. Deleting only deactivates them, the entry is kept.

02

### Depreciation calculated

XOS writes off low-value items up to €800 immediately and larger ones over their useful life.

03

### QR text per item

For every item, XOS generates a unique QR text for labeling.

04

### Document maintenance

Record maintenance per item and see the history.

05

### Lending with due dates

Lend out items and record their return. XOS automatically detects overdue loans.

06

### Stocktaking

Start a stocktake, count items and close it.

Sample process

### From new device to stocktake.

An example of one item.

Create an item with value and category

Use the QR text as a label

Record lending and return

View the annual depreciation

Reconcile the stock during the stocktake

## Related modules.

[AccountingDouble-entry bookkeeping with an unalterable journal and DATEV export.](https://xos.prozessx.com/en/modules/accounting/)[ERP OverviewOne starting point for all ERP modules.](https://xos.prozessx.com/en/modules/erp-overview/)

## Frequently asked questions.

Who is the module meant for?

It was originally developed for club property and suits any inventory with depreciation and lending.

## See Inventory Management in your daily work.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)