---
title: AI employee master data in XOS | XOS
description: Employee master data in XOS: a personnel file with master data, contract data, documents and change history, with sensitive details stored encrypted.
url: https://xos.prozessx.com/en/modules/employee-database/
---

# The file. Digital.

Master data, documents and history per person in one digital file. Financial details are only visible to authorized people.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)

In short: Employee master data in XOS: a personnel file with master data, contract data, documents and change history, with sensitive details stored encrypted.

As of November 12, 2026 · ProzessX

The file fills up, every change lands in the history, and access is locked when someone leaves. Sample view, simplified.

HR

## All personnel data in one place, sensitive fields protected.

Bookable individually €4.99 per seat per month

In the HR Hub package €24.99 per seat per month

Everything €249 per seat per month, all modules

Requirement Permissions in the HR area, plus an additional permission for financial fields

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[All prices](https://xos.prozessx.com/en/pricing/)

## What this module handles for you.

01

### Staff list with search

Search by name, email or employee number, filter by department and status.

02

### Master data per person

Contact, position, department, employment type (full-time, part-time, mini-job, freelancer), start and end date, weekly hours, leave entitlement, emergency contact and further personal details.

03

### Sensitive fields protected

Salary, IBAN, tax ID and social security number are on a separate tab and need an additional permission.

04

### Documents in the file

Store contracts, IDs, references and certificates as PDF, image or Word files up to 20 MB and download them again.

05

### Change history

Every change to the master data is logged and can be viewed in the History tab.

06

### Link the login, lock access

A person can be linked to their XOS login. When they leave, you deactivate access with one click.

Sample process

### From new hire to departure.

An example of a file’s life cycle.

Create a new employee with name, email and department

Add contract data and documents

Optionally link to the XOS login

Trace changes later in the history

On departure, set the date and deactivate access

## Related modules.

[Time TrackingClock in, break, clock out: record working hours with a click.](https://xos.prozessx.com/en/modules/time-tracking/)[Leave requestsRequest and approve leave and see it in the team calendar.](https://xos.prozessx.com/en/modules/leave-management/)[Applicant managementPost jobs and take applications all the way to hiring.](https://xos.prozessx.com/en/modules/recruiting/)

## Frequently asked questions.

Who sees salary and IBAN?

Only people with the permission for financial data. The field is also checked in the backend, not just hidden.

Can I take over applicants?

Yes. A hire in applicant management becomes a draft with one click, which HR completes and confirms here.

## See employee master data in your daily work.

[Book a demo →](https://xos.prozessx.com/en/book-a-demo/)[Sign up](https://xos.prozessx.com/signup)